Native integration with most Microsoft products. Offers many collaborative tools to enable team members to share resources like calendars and documents. Licenses can be purchased per-user or per-server to help scale cost.
CONS: Can be expensive — user and server licenses can end up costing thousands annually. You can avoid this by purchasing Microsoft Office accounts instead. Setup and maintenance requires specialized knowledge. Organisations who want full control of the email server. Organisations with technical expertise available to manage and maintain it or a reliable technical partner. If you want the benefits and functionality of Exchange server, but a more simple, streamlined experience.
If you want to avoid the licensing costs of a full Exchange server and only want to pay on a per-user basis. Alex serves as a project manager at EnvisionUP. He is a lover of turntables, writing, and all things technogeekery. This protocol has been introduced by Microsoft and is proprietary. All the Email Incoming and Sent Items is stored on the central Exchange mailserver, where it can be checked using a capable mail client such as MS Outlook or most current smartphones or via Webmail.
Exchange mode also permits syncing of Calendar and Contacts. Android devices may need to install a specific third party app for Notes to synchronise.
Pros Mail always available on the Internet as a backup Mail can be stored on other devices for offline consultation where supported Cons Often Email is delivered to one mailbox with limited control of additional mailboxes, distribution addresses or shared facilities Other items such as Contacts and Calendar items are not synchronised across devices POP3 When using POP3 Post Office Protocol, version 3 , all of the messages are downloaded from the hosting mailserver and then saved to your local device.
Pros Cheap and simple Mail available locally offline Cons Mail is deleted from the hosting server once downloaded or only available limited periods Sent Items normally ONLY available locally no copy exists at all times on the mailserver If the local copy of email is lost or corrupted there is no ability to retrieve email Other items such as Contacts and Calendar items are not synchronised across devices IMAP IMAP Internet Message Access Protocol has features found in both POP3 and Exchange protocols which makes it far more versatile.
Limited size on mailboxes Other items such as Contacts and Calendar items are not synchronised across devices Microsoft Exchange This protocol has been introduced by Microsoft and is proprietary. Best Portable Monitors. Best Gaming Keyboards. Best Drones. Best 4K TVs. Best iPhone 13 Cases. Best Tech Gifts for Kids Aged Best 8K TVs. Best VR Headsets. Best iPad Mini Cases.
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Pros: As with POP, no licences are required Again, IMAP is also supported by virtually all devices Email syncing allows users to access all messages, as both incoming and outgoing emails are stored on the server, rather than downloaded directly to your device s Ability to organise your inbox, and add different folders Cons: Folders are likely to be duplicated if not set up properly If you never delete emails, or have a small amount of storage it is easy to run out of inbox space More powerful servers are required MS Exchange Microsoft Exchange is a platform developed by Microsoft and requires the purchase and use of user or server licenses.
Pros: Incoming and outgoing mail is saved on the server Email syncing ensures that a copy of each email remains on the server, whilst also being copied to your device s Ability to organize your inbox, and add different folders Native integration with Microsoft products such as Sharepoint and Office Collaborative tools such as shared calendars and file storage allow team members to share resources Licence costs can be scaled by purchasing on either a per user or per server basis Although MS Exchange is more expensive than POP or IMAP, the typical mailbox capacity is a lot larger, meaning that cost per GB is actually really competitive Updated regularly meaning users are always using the latest version.
This is inclusive of Office Cons: Setup and maintenance are more technical, so require more specialised knowledge So which protocol should you be using? Email updates Projects, insights and general tips and advice from the 16i team.
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